Sales Assistant

Job Summary:

Partner with Account Executives and oversee all internal processes associated with account management and campaign activation.

Job Responsibilities:

• Support Account Executives with CRM, Sales Force administration with items such as account set up, hold management and preparing reports 
• Aid in proposal, RFP generation, modification and output utilizing Proposal+ 
• Assist Marketing and Sales Leadership in research & reporting for Account Executive client prospecting 
• Prepare campaign documents including but not limited to space and production contracts, posting instructions for both printed and digital creative assignments, commission coversheets, billing action forms, etc. 
• Review billing and accounts payable issues in collaboration with Finance Team 
• Generates reports such as, weekly sales report, ad hoc reports and renewal reports 
• Assist Account Executives with internal requests for Marketing Research, Creative and Mapping 
• Field inbound sales calls and supply Sales Manager with call back information. 
• Coordinate and liaise in interact with other departs could RE and operation, Sales, Charting 
• Back up resources to administrative functions in Finance, Charting and/or Operations 
• Support Sales Leadership with team communications 
• Manage general office administration – answer phones, order supplies, shipping, maintain files, etc. 
• Other duties as assigned

Education and Certifications:

• Bachelor’s degree preferred.

Work Experience:

• 2-3 years of experience supporting sales

Skills:

• Able to deal with problems quickly, multi-task, and prioritize work. 
• Strong organizational / time management skills and be detail oriented. 
• Excellent communication skills 
• Strong analytical capabilities and interest in advertising, marketing and sales. 
• Competent in Microsoft software applications (i.e., Word, Excel, Outlook, and PowerPoint.). 
• Willing to learn internal programs and systems to the level of fluency.

Competencies:

• Functional/Technical Skills – Has the functional / technical knowledge and skills to do the job at a high level of accomplishment. 
• Adaptability – Adapts in order to work effectively in ambiguous or changing situations, and with diverse individuals and groups. 
• Planning and Organizing – Reaches goals that are central to organizational success by making and following plans and allocating resources effectively. 
• Achievement Orientation – Adapts in order to work effectively in ambiguous or changing situations, and with diverse individuals and groups. 
• Fostering Communication – Listens and communicates openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.