Senior Marketing Coordinator


About HGA:

HGA is a 850+ person, award winning architecture, engineering and planning firm with 11 locations across the United States. Our Milwaukee office is seeking an energetic, detail-oriented and experienced senior marketing coordinator to join its team. This position primarily supports the Healthcare segment, but may also support our other sectors as needed. In this role, the senior marketing coordinator works closely with the Marketing Manager, marketing team, Director of Marketing, Market Sector Leaders, Principals, Project Managers and/or Business Developers.

Position Details

Senior Marketing Coordinator
Southeast Wisconsin
Milwaukee, WI

Position Overview:

If you enjoy strategizing, developing, coordinating and supporting the qualifications/proposal and interview process in order to produce high-level proposals and collateral materials, think about joining our top-notch Marketing team in Milwaukee.

We are looking for someone excited about the possibilities ahead as we move into a new, dynamic hybrid work environment. If you are an individual with a demonstrated ability to identify, integrate and translate information from multiple sources into a creative, compelling, client-focused story we would like to hear from you. The Senior Marketing Coordinator manages the creation and preparation of proposals, presentations and marketing collateral in support of regional business development. The successful candidate is committed to working in a fast-paced, deadline-driven environment.


  1. Leads the proposal process, managing all aspects of that proposal as well as providing overall quality assurance
  2. Reads and analyzes RFPs and edits proposal content for readability, consistency, clarity and compliance with requirements, minimizing style differences from multiple authors and contributors
  3. Participate in the go/no-go decisions
  4. Responsible for the proposal kick-off meetings/plans and setting a proposal strategy with Principals / Market Sector Leaders / Project Managers and/or BD’s
  5. Responsible for leading and coordinating internal marketing review of all collateral to ensure accuracy and comprehensiveness
  6. Meets proposal deadlines by establishing priorities and target dates for information gathering, writing, review and approval
  7. Serves as lead on proposals, brochures and other marketing collateral
  8. Works with the project team to determine strategy for photography and develop a shot list to support upcoming marketing efforts/story.
  9. Mentors and manages strong working relationships with staff to ensure proposal input is accurate, compelling and timely
  10. Provides word-processing, desktop publishing and graphic design skills to produce proposals and presentations following HGA standards
  11. Attend local industry events and build relationships with consultants and other marketing peers


  • Bachelor’s degree in English, journalism, marketing, communications, mass media or other related field or required. 
  • A minimum of eight years of related work experience in proposal and presentation development, preferably within the architecture or engineering fields. 
  • Experience with RFQ/RFP and interview preparation process (knowledge of architectural and/or engineering fields a plus) 
  • Excellent copywriting/editing skills and attention to detail. 
  • The ability to translate technical program elements into a story-telling style narrative is a plus. 
  • Top notch organizational, prioritization, problem-solving, multi-tasking and decision-making skills 
  • Strong graphic design abilities and proficient use of Adobe Creative Suite (predominantly InDesign, with working knowledge of Illustrator, and Photoshop) 
  • Ability to manage multiple competing priorities and remain cool under pressure 
  • A team player showing initiative and ownership of his/her areas of responsibility 
  • Knowledge of Deltek Vision and Constant Contact a plus, but not required


These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of this position. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the job.

  • Work will generally be performed in an office environment that requires regular use of hands, some walking, sitting for extended periods of time and interactions that include talking and listening. 
  • Occasionally may lift or move items up to 50 pounds and may be required to stop, bend, kneel or crouch 
  • Overtime may be necessary as workloads dictate and may require limited travel to other work sites 
  • Specific vision abilities required include close vision, distance vision, peripheral vision and the ability to adjust focus 
  • May require travel to visit a Client's office, production facility or industrial/construction job site where conditions may vary 
  • When performing work outside of the firm's office, appropriate safety training and safety equipment will be provided by the firm and/or Client as required

« Back