Senior Meeting Planner

American College of Surgeons

About the American College of Surgeons:

The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients. The College has more than 80,000 members and is the largest organization of surgeons in the world. For more information, visit

Position Details

Senior Meeting Planner
Chicago Illinois
Chicago, IL


Manages all aspects of meeting strategies & logistics for mid-size to large (meeting size varies) ACS and Association Management (AM) client virtual, in-person, and hybrid meetings, including pre-conference planning, budgets/expenses, on-site execution, and post event reporting. Collaborates with ACS staff liaisons and AM client Board members, association Presidents and/or Program Chairs. Leads efforts in negotiating contracts with venues and multiple vendors, with emphasis on and experience in negotiating attrition, Force Majeure, and cancellation clauses. Demonstrated ability to maintain and develop positive and strong relationships with industry suppliers/partners and other meeting planning professionals. For Clinical Congress (the ACS annual meeting), will potentially support planning efforts at either the Headquarter Hotel or Convention Center.

Assesses and implements new/innovative meeting strategies and trends, manages and ensures on-site health safety protocols are implemented and executed, and ensures critical deadline and budgetary guidelines are adhered to while meeting high-quality standards. Must have ability to multi-task and possess proven leadership skills with the ability to influence others to reach desired outcomes and action steps. Excellent communication, interpersonal, negotiation, diplomacy, organizational, and project management skills are essential.

This exempt position will report to the Senior Manager, Meeting Services in the Division of Convention and Meetings. It is based in our Chicago office and is a hybrid role: 3 days per week in the office/2 days per week remote.

Required Education and/or Experience:

  • Bachelor’s or Associate’s degree preferred, but not required. 
  • Minimum of 4+ years meeting planning experience in a similar or related role required. 
  • Certified Meeting Planner (CMP) designation preferred, but not required. 
  • Strong working knowledge of Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Internet skills.

Comprehensive Benefits:

We’re committed to attracting and retaining top talent via valuable benefits!

  • Vacation, personal, and sick hours including 13 paid holidays per year 
  • Hybrid office schedule 
  • Medical—comprehensive coverage through BlueCross BlueShield 
  • Dental, Vision, and Prescription drug program 
  • 403(b) Matching Program 
  • Pension Plan 
  • Flexible Spending 
  • Medical/Dependent Care 
  • Employee Assistance Program 
  • Short Term/Long Term Disability 
  • Life Insurance 
  • Domestic Partner Coverage 
  • Plus many other great benefits!

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