Senior Proposal Coordinator

Ameresco, Inc.

Ameresco, Inc. (NYSE:AMRC) is a leading cleantech integrator and renewable energy asset developer, owner and operator. Our comprehensive portfolio includes energy efficiency, infrastructure upgrades, asset sustainability and renewable energy solutions delivered to clients throughout North America and Europe. Our solutions range from upgrades to facility’s energy infrastructure to the development, construction and operation of renewable energy plants combined with tailored financial solutions. We foster an entrepreneurial, collaborative, and forward-thinking culture that thrives with innovation, diversity of thought, and inclusion. We are excited with all that the future holds for our industry, planet, and communities.

Position Details

Senior Proposal Coordinator
Chicago Illinois
Chicago, IL

New opportunity for a Senior Proposal Coordinator to partner with Account Executives and Engineers in the development, preparation, and production of successful energy savings performance contracting, design-build, and facilities maintenance project proposals for the federal government and other commercial RFPs. This position can be in Chicago, IL, Denver, Colorado, or St. Louis, Missouri.


  • Collaborate with Account Executives and Engineers to produce successful proposals; 
  • Lead and support internal development, editing, coordination activities required to produce proposal and presentation materials; 
  • Build the proposal compliance matrix and track fulfillment of all requirements; 
  • Develop proposal outlines and templates, confirm compliance with solicitations, and use these templates as a key proposal configuration control medium; 
  • Identify relevant company proposal materials, applicable boilerplate, and intelligence that might be adapted to the writing assignment; 
  • Conduct regular proposal progress status meetings, and update and monitor proposal calendars and databases tracking project status; 
  • Integrate, format, and publish draft, review team, and final version of proposal documents; 
  • Maintain real-time back-up, version control, and archive working proposal drafts; 
  • Edit proposal sections for grammar, style, consistency, and correctness; 
  • Create and edit graphics to accompany proposal text; 
  • Partner with Business Development and Project Engineers to produce marketing and presentation materials for customer meetings, seminars, and conferences; 
  • Gather and update supporting company data and customer project information; 
  • Identify and implement production process improvements to ensure effective use of resources; and 
  • Perform other duties as required.

Preferred Qualifications:

  • Bachelor Degree in Communications, Marketing, English, Business, or related field plus 2 years Federal proposal development and production experience OR equivalent combination of education and experience.
  • Must be familiar with grant application process and have general understanding of government funding and opportunities. 
  • Experience leading an entire proposal/grant application from the beginning/end. 
  • Interested in a semi hybrid role: proposal/grants (usually, its one or the other).

Additional Qualifications:

  • Superior organizational, project, time management, and resource planning skills 
  • Proficiency in Word, Excel, and PowerPoint. 
  • Excellent verbal, written, computer and interpersonal communication and presentation skills.
  • Advanced MS Office and Adobe computer proficiency; Visio, Adobe InDesign or Photoshop and/or publishing/design software proficiency a plus.
  • Demonstrated knowledge of Federal RFP/RFQ process for task order proposals as well as IDIQs, MACCs, and MATOCs, including contracting agencies such as NAVFAC, USACE, GSA, and DLA.

AMERESCO challenges the brightest, most talented and creative individuals in the industry by providing an environment that embraces initiative, diversity, and achievement along with comprehensive rewards, including people-oriented insurance, investment, and incentive plans.

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