Senior Proposal Coordinator

Pepper Construction

With offices in Illinois, Wisconsin, Indiana, and Ohio, Pepper Construction is a national general contracting and construction management firm that primarily serves the private sector. Pepper Construction provides clients the experience and resources of a national company, combined with the hands-on approach of a local company.

Position Details

Senior Proposal Coordinator
Chicago Illinois
Chicago, IL

JOB TITLE: Senior Proposal Coordinator

REPORTS TO: Director of Marketing


The Pepper Marketing team is a group of forward thinking, proactive problem solving and action-oriented leaders. Each individual is committed to internal client service, poised under fast-paced deadlines and has a positive, flexible ‘do whatever it takes’ attitude. Above all they are excellent communicators.


The Senior Marketing Coordinator will understand, strive to improve, support and be a key player in the implementation of all marketing processes.

Responsibilities include, but are not limited to, the creation of formal qualifications, proposals, presentations and marketing materials in a deadline-driven environment. This person plays a key role in determining the strategic approach to winning new work. The ability to work effectively with Pepper employees at all levels, a strong and clear communication style and a commitment to the service of internal clients are essential to this position.


  • Facilitate the response process for formal RFQs, RFPs and associated presentations. Develop materials with the assistance of the Director and Project Team and compile all information to create a thoughtful, well-designed response. 
  • Attend and play a key role in determining the strategic theme for proposal responses and interview presentations. 
  • Routinely interact and partner with top executives, project management staff and business development directors on a broad range of requests. 
  • Evaluate technical content and write/edit proposal sections accordingly. 
  • Coordinate visual marketing strategies in compliance with Pepper brand guidelines. 
  • Create support materials, including brochures, project cards and resumes, as needed. 
  • Work effectively within the company's marketing data management tools. 
  • •Assist employees with marketing questions, concerns and issues in a timely and effective manner. 
  • Partner with marketing peers in other offices to share information and assist one another in meeting deadlines. 
  • Actively seek out outside educational opportunities to expand knowledge base and build networks. 
  • Actively involved in outside organizations for networking and idea sharing.


  • Degree in Marketing, Communications or related field 
  • 3-8 years marketing / production experience (Architecture/Engineering/Construction Industry preferred) 
  • Proficient in Adobe Creative Suite (specifically InDesign), Microsoft Office and other presentation software. 
  • Strong time management and organizational skills to coordinate multiple projects and deadlines under minimal supervision. 
  • Able to think critically and exercise independent judgment and discretion. 
  • Strong written and verbal communication skills. 
  • Technologically savvy and resourceful. 
  • Results-oriented and solution-focused with a problem-solving attitude. 
  • Ability to build and maintain strong working relationships. 
  • Ability to effectively multi-task and pay close attention to details. 
  • Strong proofreading and editing skills. 
  • Understanding of the fundamental principles of graphic design. 
  • Self-motivated with the ability to work independently and as part of a team.

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