Senior Proposal Coordinator

JOB TITLE: Senior Proposal Coordinator

REPORTS TO: Director of Marketing

PEPPER MARKETING PROFESSIONALS: 

The Pepper Marketing team is a group of forward thinking, proactive problem solving and action-oriented leaders. Each individual is committed to internal client service, poised under fast-paced deadlines and has a positive, flexible ‘do whatever it takes’ attitude. Above all they are excellent communicators.

POSITION SUMMARY:

The Senior Marketing Coordinator will understand, strive to improve, support and be a key player in the implementation of all marketing processes.

Responsibilities include, but are not limited to, the creation of formal qualifications, proposals, presentations and marketing materials in a deadline-driven environment. This person plays a key role in determining the strategic approach to winning new work. The ability to work effectively with Pepper employees at all levels, a strong and clear communication style and a commitment to the service of internal clients are essential to this position.

MAJOR RESPONSIBILITIES:

• Facilitate the response process for formal RFQs, RFPs and associated presentations. Develop materials with the assistance of the Director and Project Team and compile all information to create a thoughtful, well-designed response. 
• Attend and play a key role in determining the strategic theme for proposal responses and interview presentations. 
• Routinely interact and partner with top executives, project management staff and business development directors on a broad range of requests. 
• Evaluate technical content and write/edit proposal sections accordingly. 
• Coordinate visual marketing strategies in compliance with Pepper brand guidelines. 
• Create support materials, including brochures, project cards and resumes, as needed. 
• Work effectively within the company's marketing data management tools. 
• •Assist employees with marketing questions, concerns and issues in a timely and effective manner. 
• Partner with marketing peers in other offices to share information and assist one another in meeting deadlines. 
• Actively seek out outside educational opportunities to expand knowledge base and build networks. 
• Actively involved in outside organizations for networking and idea sharing.

POSITION REQUIREMENTS:

• Degree in Marketing, Communications or related field 
• 3-8 years marketing / production experience (Architecture/Engineering/Construction Industry preferred) 
• Proficient in Adobe Creative Suite (specifically InDesign), Microsoft Office and other presentation software. 
• Strong time management and organizational skills to coordinate multiple projects and deadlines under minimal supervision. 
• Able to think critically and exercise independent judgment and discretion. 
• Strong written and verbal communication skills. 
• Technologically savvy and resourceful. 
• Results-oriented and solution-focused with a problem-solving attitude. 
• Ability to build and maintain strong working relationships. 
• Ability to effectively multi-task and pay close attention to details. 
• Strong proofreading and editing skills. 
• Understanding of the fundamental principles of graphic design. 
• Self-motivated with the ability to work independently and as part of a team.