Special Events Coordinator

Waukesha Parks, Recreation & Forestry Department

City of Waukesha Parks, Recreation & Forestry Department serves a diverse Southeastern Wisconsin community of nearly 68,000. Aided by a progressive departmental Strategic Plan and adopted Park & Open Space Plan, the park system has grown to include 47 sites encompassing nearly 1,100 acres of active parkland and natural resource areas.

This 2011 National Recreation and Park Association Gold Medal Award Winning Department offers a comprehensive recreation program of activities and community special events for persons of all ages and abilities. These special events include Winter JanBoree, July 4th Celebrations, Minooka Mash, Trailbreaker Marathon, Kiddie Klassic & others. We are also a community leader in mobilizing and utilizing the talents of over 1,600 volunteers annually. New partnerships and resources have been realized to help address budget challenges through the SPARS (Sponsorship, Partnerships & Alternative Revenue Sources) program along with support from our Friends of WPRF and Park Foundation organizations. Ongoing assessments, strategic planning, and use of technology helps us stay connected with the Waukesha community.

http://www.ci.waukesha.wi.us

Position Details

Special Events Coordinator
Job
Part-time
Office/WFH
100% remote
12/13/2011
Southeast Wisconsin
Waukesha, WI

The Special Events Coordinator performs professional work at the administrative level to coordinate the Special Events of the City of Waukesha Parks, Recreation & Forestry Department.

Position Summary:

Performs professional work at the administrative level to coordinate the Special Events of the Parks, Recreation & Forestry Department.

Examples of Duties:

  1. Responsible for planning, organizing, scheduling, coordinating and implementing community wide and program specific special events.
  2. Works closely with Parks, Recreation & Forestry staff to facilitate all special event needs.
  3. Develops and maintains community partnerships to maximize special event opportunities in the City of Waukesha.
  4. Establishes and maintains a customer focused approach for PRF special events.
  5. Utilizes volunteers and volunteer boards as a key component to special event planning and implementation. Assists with recognition of special event volunteers.
  6. Utilizes seasonal employees on a limited basis to coordinate special events. Is responsible for recruiting, training, scheduling and evaluation of the seasonal employees.
  7. Assists with the facilitation of promotion and marketing of special events to increase public awareness and participation.
  8. Assists with special events in conjunction with The Park Foundation of Waukesha, Inc. and the Friends of WPRF.
  9. Evaluates all special events with input from public, volunteers and staff.
  10. Prepares and monitors budgets related to special events, including development of alternative funding sources for special events. All financial reports to be current, accurate and consistently reliable maximizing cost recovery.

Requirements:

  1. Bachelor’s Degree from a four (4) year accredited college or university in Recreation Management, Event Management or closely related field.
  2. Three (3) years of progressive, responsible experience in the coordination of special events required; parks/recreation/forestry setting preferred.
  3. Ability to pass a drug screen.
  4. Valid driver’s license with excellent driving record; obtain First Aid and CPR certification within 6 months of employment.

Normal Hours of Work:

This position is scheduled for an average of 20 hours per week. Hours will generally be worked during normal office hours of Monday thru Friday, 8:00 am – 4:30 pm. Some evenings and weekends as required.

Salary/Benefits:

Exempt position, starting minimum annual salary - $23,920; position benefits include prorated vacation, sick and holiday pay.


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