Special Events Manager

Catholic Memorial High School

At Catholic Memorial High School, we educate students as individuals, intellectually and spiritually. We guide students to work to their highest, God-given potential. We prepare them for postsecondary education to become leaders serving the Church and the world. Course offerings encourage critical thinking, enhance communication skills, and encourage talent-driven, team-based innovation. Here, innovation is the art of problem-solving while learning to be a leader who can work as part of a team.


Position Details

Special Events Manager
Southeast Wisconsin
Waukesha, WI

The Special Events Manager will report to the Director of Advancement and be responsible for the management of all special events and provide assistance in event marketing efforts designed to engage, cultivate, solicit, and steward CMH donors, current parents, prospective parents, volunteers and other stakeholders.

Essential Duties And Responsibilities:

1. Management of CMH’s signature fundraising, admissions and donor events including, but not limited to, the annual Crusader Auction, Golf Outing, biennial Legacy Dinner Alumni Awards and Athletic Hall of Fame, annual Open House, Sneak Peek Preview Night, Registration Night, Celebrating Lives of Service Mass, donor recognition events and other events as they arise.

  • a. Creates and manages event work plans and budgets to achieve annual financial goals and ensure secure financial processes. Oversees compliance with all necessary regulations. 
  • b. Manages and participates in identification and solicitation strategies for event sponsors. 
  • c. Maintains a weekly dashboard of activities and deadlines related to event planning progress 
  • d. Coordinates a systematic process of identifying, recruiting and supporting the event leadership including chair(s) and committee heads, and other volunteers. 
  • e. Orients new volunteers and ensures progress through regular meetings/contact with volunteers. 
  • f. Coordinates the promotional activities in collaboration with the Digital Marketing and Social Media Coordinator including print and web articles, solicitations, and publications including invitations, catalogs, etc. 
  • g. Supervises event set-up, day-of activities and cleanup and coordinates necessary participation of other CMH staff and departments. 
  • h. Ensures proper stewardship of all volunteers and contributors. 
  • i. Evaluates and reports outcomes and processes for continuous improvement. 

2. Negotiates and secures contracts with vendors hired for CMH events lead by Advancement,              securing proper approvals and signatures from management.

3. Partner with ancillary groups (Mother’s Club, Booster Club, Friends of the Arts, etc.,) affiliated with CMH to assist in the planning of events.

4. Contributes to and supports overall Advancement marketing and development plans.

5. Serves as a member of the Development Committee.

6. Role Models the mission, vision and values of CMH.


  1. Bachelor’s degree and at least 3 years of professional experience in event planning, marketing, fundraising, or similar discipline. 
  2. Proficiency in Microsoft Word, Excel and PowerPoint required. 
  3. Proficiency in Raisers Edge or equivalent fundraising application desired. 
  4. Event software experience required; proficiency in Greater Giving software a strong plus.
  5. Occasional evening and weekend work required. 
  6. Proper completion of Safe Guarding God's Children certification from the Archdiocese of Milwaukee, or willing to obtain certification prior to start date. 
  7. Bilingual abilities are a plus. 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ability to lift up to 50 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Based on experience.

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