Strategic Program Manager

Tea Leaves Health/Welltok

Tea Leaves Health transforms the way healthcare executives manage their business by providing total information awareness and business intelligence, leading to strategic growth, effective physician engagement strategies and increased revenue.

Tea Leaves Health features experts who combine a deep understanding of healthcare business development with technical savvy to deliver strategic success for healthcare organizations of any size.

In addition to working with clients to develop measurable and successful growth initiatives, Tea Leaves Health strives to provide the best strategic consultation and support in the industry.

Our proprietary Physicianology™ and Patientology™ tools easily transform internal and external data into immediately actionable information for multiple leadership levels.

Position Details

Strategic Program Manager
Southeast Wisconsin
Milwaukee/Madison - within 2 hours of either, WI

Works with colleagues and clients to grow and support successful relationships with new and existing clients.

The Strategic Program Manager supports and assists the client services team to meet or exceed client and consumer expectations. This is done to assist in the development of strategic client partnerships, mutually profitable management and client and customer satisfaction. Responsible for executing, coordinating, researching and tracking project activities from concept to completion.


  • Apply precise and professional written and verbal communication skills in daily interactions with client, team members and internal departments
  • Superior customer service skills and maintain strong client relationships
  • Use listening skills to translate various communications to detailed and concise dissemination of project-related information (agendas, minutes, action register updates, conference notes, next steps)
  • Participates in both client and internal team communications and meetings
  • Assist with managing internal and external expectations, ensuring daily project deadlines and priorities are met within all teams/departments to meet or exceed client expectations
  • Manages multiple projects in support of both internal and external customers
  • Facilitates highly responsive technical support and customer service
  • Provides clients with timely ongoing support and problem resolution
  • Assists in guiding clients to fully leverage CRM and PRM application through direct mail, electronic communications and more
  • Ability to work with multiple departments and multi-task on a daily basis
  • Communicates all pertinent client activity regularly to Strategic Manager
  • Problem solves to reach workable solutions with little or no reinforcement (collecting, reviewing and routing information through proper channels)
  • Document processes and procedures to maximize success in the project execution phase
  • Prioritize multi-program deliverables and mobilize teams to action; monitor and document progress and compromises while providing timely updates to management, client managers and team members
  • Ability to navigate through an environment of constant change and redirection
  • Able to assess urgency of projects and adjust priorities to meet project deliverables and delivery dates
  • Analyze existing processes and procedures and identify deficiencies; participate in process improvement efforts
  • Create, review and update documentation to represent current state of a program; track changes and assess benefit or risk factors
  • Monitor deliverables from all resources for accuracy, efficiency and validity Recognize the need to enact change or corrective action process
  • Other duties as assigned


  • Client meetings – calls, attend and take notes, distribute after call
  • Monitor campaign time lines.
  • Provide client follow up – query guide, creative needs, assets, projects
  • Keeping track of project status and following up on outstanding items
  • Work with graphic designers to ensure use of the creative FTP as well as provide feedback and updates on creative uploads
  • Testing of custom client online application
  • Out of office client support for traveling client team


  • A minimum of 3-5 years previous experience in client contact / account management
  • Previous experience with healthcare, either with a provider or consulting firm, in operations, planning and/or marketing preferred OR previous experience at a marketing and/or advertising agency preferred
  • Customer Relationship Management experience preferred
  • An equivalent combination of experience and education may be considered.
  • Microsoft Office specifically including: Word, Excel, PowerPoint, Outlook
  • Able to effectively and positively respond to challenging inquiries or complaints as necessary in assisting client services team.


  • Bachelor’s degree (BA or BS) from an accredited four-year college or university required


  • Ability to discuss technical issues with technical and non-technical audiences and work in a multi-disciplinary environment
  • Strong written and verbal communication skills
  • Working knowledge of computer systems technology and the Internet; ability to learn new applications
  • Proven ability to balance multiple concurrent projects based on client needs and team workload
  • Able to maintain thorough documentation of client/project milestones, approvals, etc.
  • Ability to positively interact with executives and staff at all levels
  • Able to work remotely and independently Highly self-motivated, good time management, works well under pressure


« Back