Marketing and Events Coordinator

Westown Association

The Westown Association is a non-profit business association focused on championing the economic and social development of the area of downtown Milwaukee west of the Milwaukee River. The organization works hard to promote, program and enhance this growing downtown neighborhood through special events and marketing, business outreach and economic development initiatives that are helping to build a thriving downtown community.

Position Details

Marketing and Events Coordinator
Southeast Wisconsin
Milwaukee, WI

The Westown Association is seeking a full-time Marketing and Events Coordinator to help plan the organization's large special events, market downtown's Westown neighborhood and help oversee critical administrative tasks in the organization's office.  

The Marketing and Events Coordinator at the Westown Association is a full-time, professional, salaried position responsible for working on a full schedule of special events (Westown Farmer's Market, Shamrock Club of Wisconsin St. Patrick's Parade, River Rhythms and Westown Golf Open) in collaboration with the Executive Director.  The position also helps to oversee administrative tasks in the organization's office. 

This role includes marketing as well as administrative tasks:

  • Create minutes for Marketing and Events Committee, Community & Economic Development Committee and board meetings
  • Create media kits and sponsorship packages with direction from Executive Director 
  • Draft press releases maintain updated media contact database 
  • Event photography - photograph events and organize photos for social media and other publications. 
  • Design of brochures, letterhead, invitations etc. Experience with Photoshop, InDesign and MS Publisher required. 
  • Assistance with organizing yearly membership meeting and quarterly mixers.  
  • Maintaining and updating the website 
  • Writing and design of e-newsletter - Knowledge of Constant Contact necessary 
  • Developing a social media plan thru Facebook, Twitter, Instagram, Pinterest, etc to promote Westown events and neighborhood 
  • Update and design of and Knowledge of Wordpress required  
  • Ability to follow and help develop event timelines, budgets and task lists
  • Direct managment of all seasonal special event interns
  • Responsible for onsite management of events - including set-up and take down 
  • Responsible for all invoicing, bank deposits, filing, helping to clean office and event storage, sorting mail and answering the phone
  • Bachelors degree in marketing, public relations or advertising - preferred 
  • Software capabilities: MS Office (MS Excel, Word, Publisher, Outlook, Adobe Photoshop, Quickbooks, Constant Contact and Word Press) and general knowledge of graphic design software
  • Overall knowledge of the day-to-day operation of a non-profit organization and small office
  • Must have refined writing skills that can be demonstrated through writing samples 
  • Basic knowledge of graphic design/printing, media relations, media buying and corporate fundraising. 
  • Ability to work as a team player under deadlines with creativity and a sense of humor
  • Ability to work with a variety of professionals including board and committee members, business members, city/county representatives, vendors, corporate sponsors, musicians and other collaborative organizations to keep projects on track and establish relationships beneficial to Westown.
  • Must have strong organizational skills, attention to detail and excel at problem solving
  • Must be a self-starter who is able to manage projects independently 
  • Must be willing to work some non-traditional hours for events and other meetings as needed. 
  • Must be able to lift up to 50 lbs. for event set-up
  • Familiarity with downtown Milwaukee helpful

The Westown Association offers a competitive salary with benefits including Medical, Dental and disability coverage.  Please include salary history/requirements in cover letter.

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