Media Coordinator


Our purpose is to effectively communicate to people how they can make their lives better. AFFIRM is an award-winning full service advertising agency listed on the Business Journal Milwaukee Top 25 agency list. We produce POSITIVELY ENGAGING MARKETING for our clients by handling all aspects of the marketing process, including strategic marketing plans, branding, digital (website design & hosting, pay-per-click, SEO, social media, reputation management, targeted online) creative design, public relations, and media planning and placement. 

Our Core Values are what differentiate us from other agencies; we are Always Responsive, Compellingly Creative, Extremely Reliable, Amazingly Resourceful, Openly Collaborative, Exceptionally Adaptable, Always Positive and we like to have Inspired Fun.

AFFIRM is currently partnering with clients such as Wisconsin Dept. of Transportation, METRO Bus, Wisconsin Dept. of Justice, Dane County Regional Airport, Amato Automotive Group, The Fireside Theatre, Suffolk County Water Authority, University of Wisconsin - Green Bay and Long Island Rail Road.

Position Details

Media Coordinator
Southeast Wisconsin
Pewaukee, WI

The Media Coordinator assists the Media Team (Media Planning and Buying) in the organization and day-to-day management of broadcast, print, out of home and paid digital media. The Media Coordinator is required to develop and maintain knowledge of our clients’ business and ensure that all client media requirements are executed in a timely and accurate manner. This position requires a detail-oriented individual.

Essential Duties and Responsibilities:

  • Assist in the development, implementation and monitoring of media plans
  • Facilitate the gathering and organizing of media rates and research information required to develop media strategies Interact professionally with sales representatives in the evaluation of potential media vehicles
  • Assist in inputting media buys and pulling system reports as needed
  • Complete the necessary functions in media software (MediaForce), including but not limited to: issuing estimate numbers, goals, insertion orders, purchase orders, change orders; maintaining cross-reference list and billing related information 
  • Issue written traffic instructions to all vendors; coordinate the upload and receipt of creative materials and confirm receipt of traffic instructions from said vendors
  • Assist in the monitoring of campaign media results by compiling results data and updating reports on an ongoing basis 
  • Update buy schedules and budget spreadsheets as necessary 
  • Assist in the development of competitive analysis, including the gathering of competitive data and incorporating the data into comprehensive charts 
  • Match all media invoices against the placed media orders and apply reconciliations as necessary 
  • Other duties as assigned

Required Skills/Qualifications/Attributes:

  • Associates Degree or above preferred
  • Media experience preferred, but not mandatory
  • Working knowledge of media terminology
  • Proficient in MediaForce or similar media buying software
  • Strong mathematical skills, comfortable with numbers and analyzing data
  • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software 
  • Demonstrate a high level of attention to detail and organization 
  • Professional, dedicated and collaborative individual 
  • Able to work well under pressure and strict deadlines in a fast-paced environment 
  • Excellent oral and written communication skills 
  • Strong project management and problem-solving skills with the ability to multi-task 
  • Ability to collaborate well with staff, clients, and vendors on all levels 
  • Share in our Team’s Core Values

AFFIRM is located in a beautifully renovated 5600 sq. ft. office condo minutes off I-94 in Pewaukee with plentiful FREE parking. Our office is 20 minutes from downtown Milwaukee with easy access to the entire area and Madison. Salary commensurate with experience. The agency also offers generous health, dental, disability and retirement benefits.

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